As with any working relationship, mutual understanding and clear expectations are the key to success. This is especially important in the world of short-term rentals, where hosts rely on co-hosts to manage their properties while they are away. In this guide, we’ll discuss how to craft the perfect Airbnb co-host contract to ensure both parties are on the same page and have a strong working relationship.

Host Tools provides an automated, unified calendar for short-term rental hosts, allowing you to seamlessly list on all major channels. Start your free trial today!

Why You Need an Airbnb Co-host Contract

Co-hosting can be a game-changer for property owners, allowing them to delegate tasks and focus on other aspects of their business. However, misunderstandings can arise without a clear co-hosting agreement, leading to potential conflicts.

An Airbnb co-host contract serves as a foundation for collaboration, outlining the rights and responsibilities of each party involved. Such an agreement helps prevent disputes and establishes trust and transparency, ensuring a smooth working relationship.

An Airbnb co-host agreement provides the property owner with peace of mind, knowing that all aspects of their rental are managed professionally. It delineates the scope of co-host services, from guest communication to property maintenance.

For co-hosts, it defines compensation structures and performance expectations, protecting their interests and ensuring fair treatment. A well-crafted contract is vital for setting clear boundaries and maintaining a successful partnership.

What to Include in an Airbnb Co-host Contract

When drafting a co-hosting contract, it’s important to include detailed clauses that cover every aspect of the partnership. Here are some key components to consider:

1. Responsibilities: Outline the specific duties of both the host and co-host, such as guest communication, check-in procedures, and housekeeping. Clearly define who is responsible for managing bookings, guest inquiries, and handling emergencies.
2. Compensation: Specify how and when the co-host will be compensated. Whether a percentage of the vacation rental property income or a fixed fee, ensure both parties agree on the payment terms.
3. Liability and Insurance: Address liability concerns by detailing who will cover damages or legal issues. It’s wise to incorporate insurance coverage requirements to protect both parties from unforeseen incidents.
4. Termination Clause: Include a clause that outlines the process for terminating the agreement if either party fails to adhere to their hosting responsibilities or if the partnership is no longer beneficial.
5. Confidentiality: To maintain confidentiality, include a confidentiality clause that prohibits sharing sensitive information about the property or guests without consent.
6. Communication and Dispute Resolution: Establish clear communication channels and protocols for addressing any conflicts or disputes that may arise. This will help prevent misunderstandings and facilitate effective problem-solving.
7. Non-Compete Clause: To protect each party’s interests, include a non-compete clause that prevents the co-host from working with direct competitors of the host during or after the partnership.

Sample Co-host Contract Template

Below is an example contract template that can be tailored to meet specific needs. Of course, it’s not meant to serve as an all-encompassing legal document; it should be edited to fit your needs and reviewed by a lawyer before use.

Co-host Agreement

This Co-Host Agreement (“Agreement”) is made on the [insert date] between [host name], (“Host”) and [co-host name], (“Co-Host”).

1. Purpose

The purpose of this agreement is to establish a partnership between the Host and Co-Host for managing bookings and ensuring the smooth operation of short-term rentals at the property located at [property address].

2. Responsibilities

a) Bookings: The Co-Host will be responsible for managing bookings, including responding to inquiries, accepting reservations, updating availability calendars, and coordinating check-in/check-out procedures.

b) Maintenance and Housekeeping: The Co-Host will be responsible for overseeing the maintenance and cleanliness of the property, ensuring it meets the standards set by the Host.

c) Guest Communication: The Co-Host will handle all communication with guests before, during, and after their stay. This includes providing instructions on accessing the property, addressing any concerns or issues that may arise during their stay, and collecting feedback.

d) Marketing and Promotion: The Co-Host will assist in marketing and promoting the property to potential guests through various online platforms.

3. Compensation

The Host agrees to pay [insert percentage] of total booking revenue to the Co-Host as compensation for services rendered. The Co-Host will also be responsible for any additional expenses related to managing the property, such as cleaning fees or maintenance costs.

4. Ownership and Liability

a) The Host retains full ownership of the property and all its contents.

b) The Co-Host will not hold any liability for damages or losses incurred at the property, unless it is due to their negligence or intentional actions.

c) Any damage to the property caused by guests during their stay will be the responsibility of the Co-Host and must be reported to the Host immediately.

5. Termination

This agreement can be terminated by either party with [insert notice period] written notice. The Host may terminate this agreement immediately if the Co-Host breaches any of their responsibilities or fails to meet the agreed-upon standards.

6. Confidentiality

Both parties agree to keep all confidential information, including but not limited to booking details and financial information, confidential and not disclose it to any third party without prior written consent.

7. Governing Law

This agreement shall be governed by and construed in accordance with the local laws of [insert state/country].

8. Entire Agreement

This agreement constitutes the entire understanding between the Host and Co-Host and supersedes all prior agreements, understandings, negotiations, and discussions, whether oral or written.

9. Amendments

Any amendments or modifications to this agreement must be made in writing and agreed upon by both parties.

10. Signatures

Both the Host and Co-Host have read, understood, and agree to all terms and conditions outlined in this agreement.

Signature of Primary Host:  _________________

Signature of Co-host: _________________

Date: ___________

11. Contact Information

In case of any questions or concerns regarding this agreement, please contact:

[insert Host’s contact information]

[insert Co-Host’s contact information]

Final Thoughts

Co-hosting can be a great way to share the responsibilities and benefits of hosting an Airbnb rental. However, it’s important to establish clear expectations and guidelines with your co-host to ensure a successful partnership. This agreement provides a solid foundation for both parties to refer back to and can help avoid any potential conflicts or misunderstandings.

Host Tools provides an automated, unified calendar for short-term rental hosts, allowing you to seamlessly list on all major channels. Start your free trial today!